HR and Office Manager

Job description

About IENSO

Products are becoming smarter. Digital camera designs and Embedded vision systems are becoming integral to more and more products. Security devices, computers, cars, appliances, GPS devices, cellular telephones and drones, to name a few, all use camera technologies. Ienso is launching a product strategy to service their host of customers in markets such as IOT, Automotive, Home Automation, Drones, Surveillance, Medical and Industrial/Machine Vision, while maintaining their custom engineering expertise to support custom camera designs that don’t fit standard market categories. www.ienso.com

Scope of the position

The focus of this crucial role is on tactical day to day activities in providing HR support and general administrative support to ensure that managers and employees are provided with the information and activities needed to create a positive work environment. Work is done in partnership with HR Consultant for areas such as HRIS implementation, management of onboarding, employee files, and other HR administration support.

Responsibilities

Recruitment:

Open requisition management; ensure approval for all headcount

Develop job posting and recruiting tools for interviews

Conduct references prior to all offers

Generate offer document

Create new employee documents

Ensure delivery of onboarding

Projects to enhance recruiting activities:

Develop orientation schedule – with other departments as appropriate; first day/first week/first month & 3 month check-in

Develop plan for On-line training for compliance training

Develop New employee information package for time of acceptance

Develop Checklist for office and IT requirements implemented to ensure new employee preparation is complete

Develop Manager checklist to prepare for new employee

HRIS Onboarding development

HRIS Leave management

Health & Safety Program

Benefits Administration

Provide quarterly summary of usage and flag potential issues

Coordinate renewal

Partner with Finance for employee contributions

Responds to employee inquiries

Office Management

Facilities management

Mail

Security Admin

Kitchen supplies

Business cards

Travel arrangements and Flight Centre contact

Gifts for events

Landlord Interactions

Update team (holiday closures, office issues, Corporate Meetings)

Main contact for the office

Job requirements

Preferred Experience, Skillset and Education

The following indicates specific industry, academic and functional experience/qualifications that are important to the successful achievement of the identified responsibilities and performance deliverables.

  • Post-secondary education in HR or related field
  • 1-year minimum experience in HR administration
  • Mathematically inclined and analytical
  • Take initiative, ownership, entrepreneurship of the tasks assigned
  • Detail-oriented
  • Competency in Windows and related applications including MS Word, Excel, and Outlook.

Interpersonal

  • Think out-of-the-box
  • Dedicated and ethical
  • Very Strong Team and Teamplay skills
  • Excellent people, written and verbal communication skills
  • Ability to handle stressful situations
  • Ability to work independently

Other Details

  • Competitive salary with benefits package
  • Full time position
  • Start date immediate